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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an spoga horse exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
11.03.2024 | 9:00 AM
Start of hall allocation.
Sales
Astrid Barkowski
Download calendar entry
Sales Manager
Tel. +49 221-821-2543
e-mail -
Stand space
Deadline Early Bird
31.03.2024 | 9:00 AM
By registering on or before 31 March 2024, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Astrid Barkowski
Download calendar entry To the online application
Sales Manager
Tel. +49 221-821-2543
e-mail -
Stand space
Mailing of stand confirmations
01.04.2024 | 9:00 AM
Starting about April 2024 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Service-Shop Hotline
Download calendar entry
Telefon +49 221 821–3500
E-Mail -
Services
Mailing of service shop log-in data
01.04.2024 | 9:00 AM
Starting about April 2024 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand space
Mailing of participation invoice + retrieval of work /exhibitor passes
05.11.2024 | 5:00 PM
You will receive the invoice for the participation fee for the stand area digitally from November 2024. You can view and redeem the codes for your free exhibitor and working passes in the Service Shop.
Exhibitor Support
Technical services
Tel. +49 221 821-3998
Fax +49 221 821-3993Additional passes, catalogue, entrance ticket voucher
Download calendar entry
Tel. +49 221 821-2994
Fax +49 221 821-3437 -
Services
Deadline 10.12.2024 for ordering in the service-shop
10.12.2024 | 5:00 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Hotel room reservations
16.12.2024 | 5:00 PM
Book your hotel accomodation for spoga horse here.
Hotel and Travel Services
Download calendar entry To the booking portal
Sarah Langiu-Kollack
Tel. +49 221 821-2087
Fax +49 221 821-3739
Write an e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
19.12.2024 | 5:00 PM
All main exhibitors and co-exhibitors are obliged to order the Marketing Package, which includes an entry in the Visitor Guide. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Service
Booking eSlots
01.01.2025 | 9:00 AM
Book your eSlot now to enter the exhibition grounds for set-up and dismantling.
eSlot Serviceteam
To the booking portal
Telefon: +49 221 821 2097
E-Mail: eslot@koelnmesse.de -
Services
Deadline 02.01.2025 for ordering in the service-shop
02.01.2025 | 5:00 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
02.01.2025 | 5:00 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Trade Fair
GEMA registration deadline
15.01.2025 | 5:00 PM
Register musical reproduction/performance with GEMA.
Exhibitor Support
Technical services
Tel. +49 221 821-3998
Fax +49 221 821-3993Additional passes, catalogue, entrance ticket voucher
Download calendar entry GEMA
Tel. +49 221 821-2994
Fax +49 221 821-3437 -
Services
Deadline for ordering conference and office catering
15.01.2025 | 5:00 PM
Order via webshop of Kirberg catering.
Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch GladbachTel. +49 221 284-8552
Fax +49 221 284-8550Write an e-mail
Download calendar entry To the Kirberg webshop
To the website -
Stand space
Registration of Co-exhibitors
15.01.2025 | 5:00 PM
Deadline for the registration of co-exhibitors*. Co-exhibitors can be registered via the online application tool on spoga horse website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Astrid Barkowski
Download calendar entry To the online application
Sales Manager
Tel. +49 221-821-2543
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
16.01.2025 | 5:00 PM
Please note: Allocation is subject to availability.
Site Security/Logistics
Roman Gersch
Download calendar entry To the service shop
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Services
Order hostesses/stand personnel and set-up and dismantling personnel
27.01.2025 | 5:00 PM
Place your order through the service shop!
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 30.01.2025 for ordering in the service-shop
30.01.2025 | 5:00 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of Construction period
04.02.2025 | 7:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Stand construction
End of Construction period all halls
07.02.2025 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
08.02.2025 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
Exhibitor Support
Technical services
Tel. +49 221 821-3998
Fax +49 221 821-3993Additional passes, catalogue, entrance ticket voucher
Download calendar entry To the opening times
Tel. +49 221 821-2994
Fax +49 221 821-3437 -
Stand construction
Start of dismantling
10.02.2025 | 5:00 PM
Trucks will be permitted to enter from 08:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 05:00 p.m. on 10.02.2025. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
10.02.2025 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 5:00 p.m.
To the opening times -
Stand construction
End of dismantling
12.02.2025 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Mailing final invoice for services
20.02.2025 | 9:00 AM
Koelnmesse shall be entitled to charge a reasonable down payment for the services used for the event in question – e.g. electrical and water connections, stand cleaning, etc. The down payment for services shall be assessed on the
basis of the services charged for the previous event. The down payment for exhibitors who have not participated in the previous event shall total EUR 19.00 per m² – plus the costs for the obligatory marketing services (Marketing Package). Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.