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- For exhibitors
- Plan trade fair presence
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an spoga horse exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird I
10.03.2025 | 9:00 AM
By registering on or before 10 March 2025, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Astrid Barkowski
Download calendar entry To the online application
Sales Manager
Tel. +49 221-821-2543
e-mail -
Stand space
Layout planning begins
15.03.2025 | 5:00 PM
Start of hall allocation.
Sales
Astrid Barkowski
Download calendar entry
Sales Manager
Tel. +49 221-821-2543
e-mail -
Stand space
Mailing of stand confirmations
01.04.2025 | 9:00 AM
Starting about April 2025 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Service-Shop Hotline
Download calendar entry
Telefon +49 221 821–3500
E-Mail -
Stand space
Mailing of participation invoice
01.11.2025 | 5:00 PM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around November 2025. Invoice amounts are payable immediately upon receipt of the invoice.
Exhibitor Support
Technical services
Tel. +49 221 821-3998
Fax +49 221 821-3993Additional passes, catalogue, entrance ticket voucher
Download calendar entry
Tel. +49 221 821-2994
Fax +49 221 821-3437 -
Services
Hotel room reservations
04.12.2025 | 5:00 PM
Book your hotel accomodation for spoga horse here.
Hotel and Travel Services
Download calendar entry To the booking portal
Sarah Langiu-Kollack
Tel. +49 221 821-2087
Fax +49 221 821-3739
Write an e-mail -
Services
Deadline 09.12.2025 for ordering in the service-shop
09.12.2025 | 12:00 AM
- exhaust vent and compressed air installation
- suspensions (from the hall celling)
It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
18.12.2025 | 5:00 PM
All main exhibitors and co-exhibitors are obliged to order the Marketing Package, which includes an entry in the Visitor Guide. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Service
Deadline Early Bird II
31.12.2025 | 9:00 AM
By registering on or before 31st December 2025, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 06.01.2026 for ordering in the service-shop
06.01.2026 | 12:00 AM
- electrical installations
- water connections
- stand security
- stand cleaning
- waste disposal
- internet and telecommunications
- Carpeting
- Fire protection
It is possible to order at a later date at the regular price.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 06.01.2026 for ordering in the service-shop
06.01.2026 | 12:00 AM
- Forwarding services
- (long-term) parking permits
-Advertising space
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Trade Fair
GEMA registration deadline
17.01.2026 | 5:00 PM
Register musical reproduction/performance with GEMA.
Exhibitor Support
Technical services
Tel. +49 221 821-3998
Fax +49 221 821-3993Additional passes, catalogue, entrance ticket voucher
Download calendar entry GEMA
Tel. +49 221 821-2994
Fax +49 221 821-3437 -
Services
Deadline for ordering conference and office catering
17.01.2026 | 5:00 PM
Order via webshop of Aramark catering.
Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch GladbachTel. +49 221 284-8552
Fax +49 221 284-8550Write an e-mail
Download calendar entry To the Aramark webshop
To the website -
Stand space
Registration of Co-exhibitors
17.01.2026 | 5:00 PM
Deadline for the registration of co-exhibitors*. Co-exhibitors can be registered via the online application tool on spoga horse website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Astrid Barkowski
Download calendar entry To the online application
Sales Manager
Tel. +49 221-821-2543
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
20.01.2026 | 12:00 AM
Please note: Allocation is subject to availability.
Order in the service-shop.
Site Security/Logistics
Roman Gersch
Download calendar entry To the service shop
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Services
Order hostesses/stand personnel and set-up and dismantling personnel
25.01.2026 | 12:00 AM
Place your order through the service shop!
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Bestellfrist 31.01.2026 für Bestellungen im Service-Shop
31.01.2026 | 12:00 AM
- room rental (office and conference rooms)
- furniture rental
- audio/video/PC equipment rental
- Deadline for light, video and sound systems
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of Construction period
03.02.2026 | 6:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Services
Order advertising materials free of charge
06.02.2026 | 12:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Stand construction
End of Construction period all halls
06.02.2026 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
07.02.2026 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
Exhibitor Support
Technical services
Tel. +49 221 821-3998
Fax +49 221 821-3993Additional passes, catalogue, entrance ticket voucher
Download calendar entry To the opening times
Tel. +49 221 821-2994
Fax +49 221 821-3437 -
Stand construction
Start of dismantling
09.02.2026 | 5:00 PM
Trucks will be permitted to enter from 08:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 05:00 p.m. on 09.02.2026. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
09.02.2026 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 5:00 p.m.
To the opening times -
Stand construction
End of dismantling
11.02.2026 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Mailing final invoice for services
24.02.2026 | 9:00 AM
The services used by an exhibitor at an event (e.g. electricity and water supplies, stand cleaning etc.) are invoiced after the conclusion of the event. Invoice amounts are payable immediately upon receipt.